How to Make the Most of Your Floor Space

Typically office space is second only to payroll among the greatest expenses companies face. It makes sense: you want to invest in strong talent, and you want an inspiring and comfortable environment so everyone can perform at their best. However, reducing your need for space – through clever management and office design – can be a great way to save money, as well as an opportunity to improve your business’s collaborative culture and productivity. Below are several suggestions to optimize your floor space usage.

5 tips to optimize workspace planning

Martin Atkinson suggested several space-saving strategies, including those listed below, in a 2011 article for leadership and management publication Director

  • Gather desk data Set aside 30 minutes per week to walk through your facility and count the number of desks and conference rooms that are currently occupied.
  • Establish goals Determine what you want the number of square feet per employee to be. Atkinson recommends that when you want to determine furniture layout, divide your internal work area by quantity of employees, and you should see a number that’s below 12 square meters.
  • Get mobile One of the best workspace planning tactics is to reduce the demand for desks by allowing workers to telecommute or implementing hot desking (in which multiple employees utilize the same desk, reserved for certain time periods) Be careful with the latter approach, though: one executive told Ben Collins of Business Insider that it was insulting not to have any dedicated space, “like you’re in high school.”
  • Prioritize organization Two tactics can help create more room immediately: an organizational policy and a stronger storage solution. The policy should specify that desks typically be clear of obstructions. You may find the policy is easier to maintain with additional garbage cans. For storage, floor-to-ceiling compartments could perform double-duty as partitions between workstations.
  • Realize collaboration One of the standout features of an open or flexible office design is collaborative areas – alternately called hives, caves, or breakout zones. Of all the above strategies, this approach can perhaps be most critical since teamwork is so highly valued in business. A 2006 McKinsey analysis found that almost 4 out of 5 top executives believed harmony between various business players was essential to development.
  • Don’t go overboard with your efforts to be space-efficient, though, as indicated by 2012 FacilitiesNet coverage that advocates a careful blend of individual and interactive workspaces.

    Making the right office design and furniture layout decisions can be simplified by working with experts who spend every day learning to better “understand” space. All of our philosophies and approaches are research-driven, allowing us to develop scientifically sound office environments. We also help you communicate your brand via your surroundings.